Thank You Note No-Nos: What Not to Say After a Job Interview

Congrats! You nailed the interview, you charmed the hiring manager, and you’re riding high on the wave of possibility. But wait! Before you sit back and refresh your inbox 47 times, there’s one more step that could seal the deal. Sending a thank-you note after a job interview is a thoughtful gesture that can reinforce your interest in the position and leave a lasting impression. However, certain missteps in your message can inadvertently hinder your chances.

Writing a post-interview thank-you note is like sending a classy follow-up after a first date, it’s thoughtful, appreciated, and, if done right, leaves them thinking, “I can’t wait to see them again!” A thank-you note that lacks personalization can come across as insincere.

Here’s your guide to what NOT to say in your thank-you note, and how to make sure yours shines.

Skip the Cookie-Cutter Copy

Generic thank-you notes scream, “I sent this to everyone!”

Mention something specific from your interview. Employers appreciate when candidates reference specific aspects of the interview, demonstrating genuine interest and attentiveness. Tailoring your message to reflect on the conversation shows that you're not just sending a standard template. Maybe they shared a cool fact about the company, or you bonded over your mutual love for rescue dogs. Showing you paid attention says, “I care about YOU, not just any job.”

Don’t Wait a Week (Or Forever)

A thank-you note that arrives too late is like showing up to a party after the music stops. Timing matters!

Shoot for sending your note within 24 hours of the interview, it keeps you fresh in their minds and shows you’re prompt and excited for this job opportunity. Timing is crucial. Waiting too long to send your thank-you note may suggest a lack of enthusiasm.

Keep It Professional

While it's important to be personable, maintaining professionalism is key. Starting your note with "Hey" or using slang can undermine the seriousness of your application. Opt for a respectful tone that reflects the professional setting.

“Hey, thanks a bunch, lol!” might fly in your group chat, but your hiring manager? Not so much. Be warm, but polished. Think: “Thank you so much for your time” over “Yo, thx for the chat!” Keep it classy, future coworker!

Don’t Turn It into a Resume Recap

Your thank-you note isn't the place to restate your entire work history. You should list specific skills or experiences discussed during the interview that align with the role. This reinforces your fit without redundancy. Or, highlight one or two key strengths you talked about in the interview and how they’d help in the role. Less is more.

How to Not Seem Desperate But Interested

Phrases like "I'll do anything for this job" can be off-putting. It's important to convey confidence in your abilities rather than desperation. Show enthusiasm without begging. Confidence + gratitude = the magic formula. Trust me, they want someone who’s excited and knows their worth.

Proofread, Proofread, Proofread

Spelling errors, especially in names or company titles, can indicate a lack of attention to detail. Before sending your note, review it carefully to ensure accuracy and professionalism. Imagine sending a thank-you note with the wrong name or “Manger” instead of “Manager.” Yikes. That’s like tripping at the finish line.

Give your note a good once-over (or twice-over). Even better? Have a friend skim it. Fresh eyes save reputations!

Don’t Use It to Push for Answers or Perks

“Thanks for the interview, when will you decide?” or “Can we chat about salary now?”

Using your thank-you note to pressure the hiring manager for a quick decision or to negotiate terms can be premature. Focus on expressing appreciation and reiterating your interest in the role. Crafting a thoughtful thank-you note is an opportunity to reinforce your interest and professionalism. Let your thank-you note be just that: a thank you. Keep the door open for future conversations without rushing the timeline.

Your thank-you note is your victory lap, not a hurdle. Keep it sincere, specific, polished, and positive. By avoiding these common slip-ups, you’ll leave your interviewer smiling and thinking, “Wow, they’re someone we want on our team.”